E-archive
Avec Bilsoft E-Archive, vous pouvez créer vos factures en environnement électronique, les stocker en toute sécurité et les gérer facilement. Digitalisez vos processus E-Archive pour gagner du temps et augmenter votre efficacité opérationnelle.
Renforcer les processus de facture numérique de votre entreprise
Grâce au programme Bilsoft E-Archive, vous pouvez créer, stocker et gérer facilement vos factures en environnement numérique en toute sécurité. Le système E-Archive, conforme à la GİB, répond aux exigences légales, réduit les coûts de transaction et rend vos processus de facturation plus efficaces.
e-Archive Invoice Creation
- Select customer and product details and create a GİB-compliant e-Archive invoice in a few steps.
Archivage
- Vous pouvez archiver en toute sécurité pendant un minimum de 10 ans.
Préparation du projet
- Vous pouvez vous préparer comme un projet comme dans les e-mails.
Envoi
- Vous pouvez effectuer vos opérations de facture avec la facilité de réception et d'envoi de courriels.
Visualisation et impression
- Vous pouvez afficher et imprimer en vrac sans limites de temps et d'espace.
Module de compte courant
Définition illimitée de la carte de compte en cours- Définition de groupe illimité
- Current avec des ventes de stock / non-filet
- Effectuer le paiement et la collecte à actuel
Module de suivi des stocks
- Définition de l'entrepôt
- Définition automatique des codes à barres pour les produits sans code-barres
- Définition des cartes boursiers
- Définition automatique des codes à barres pour les produits pondérés
Système de rapports
- Instruction de compte, rapport actuel en vrac, etc. pour les cartes courantes
- Stock, mouvements d'entrepôt, rapport de listes d'actions, etc.
- Rapport de vente et graphique de vente
Module de facture
- Édition d'achat, de ventes et de retour sur facture
- Faire des ventes de détail rapides
- Support de code-barres standard et pondéré
- Conversion de l'envoi en facture
What is an e-Archive Program?
An e-Archive program is e-Transformation software that helps businesses create e-Archive invoices electronically, deliver them to customers, view them and store them digitally. With the Bilsoft e-Archive Program, e-Archive processes are managed from a single panel and invoicing is tracked together with current accounts, stock and other accounting processes.
You can use it together with the Online Accounting Program to run e-Archive with your accounting, and the e-Invoice Program for customers who are e-Invoice taxpayers.
How Does the e-Archive Program Work?
In the Bilsoft e-Archive Program the invoice process is completed in six steps, all from a single panel without additional software.
Entering Invoice Details
Customer details, invoice date and product or service lines are entered. Saved account and stock cards fill in the details automatically.
Creating the e-Archive Invoice
A GİB-compliant e-Archive invoice is created with one click; VAT and totals are calculated automatically.
Checking the Invoice
Customer, amount and line details are reviewed on the preview screen before approval; the invoice can be saved as a draft.
Sending It Digitally to the Customer
The approved invoice is delivered to the customer by e-mail as a PDF and reported to GİB.
Tracking the Invoice in the System
Status, collection and account posting of sent invoices are monitored instantly in the program.
Storing the e-Archive Invoice Digitally
All invoices are archived electronically and can be viewed anytime by date, customer or invoice number.
How to Issue an e-Archive Invoice?
After entering customer and invoice details in the Bilsoft e-Archive Program, product or service lines are added. Details are checked, the e-Archive invoice is created and can be delivered to the customer electronically. Created invoices can later be viewed and tracked in the system.
Cancelling an e-Archive Invoice
According to GİB rules an e-Archive invoice can be cancelled within 8 days of its date; the cancellation is done in Bilsoft and reported to GİB. After that period a return invoice is issued. See our guide How to Cancel an e-Archive Invoice? for step-by-step instructions.
Who Can Use the e-Archive Program?
SMEs, sole proprietorships, e-commerce businesses, retail stores, service businesses and any business that wants to manage invoicing electronically can use the Bilsoft e-Archive Program. Depending on the business, e-Archive operations can be managed together with current accounts, stock, sales and other accounting processes.
SMEs and sole proprietorships
Small teams issue and archive their own invoices without accounting expertise.
E-commerce businesses
High-volume invoices to end consumers are generated automatically, integrated with order data.
Retail stores
e-Archive invoices are issued directly from the till together with barcode sales and stock tracking.
Service businesses
Consulting, service and maintenance invoices are e-mailed instantly and collections are tracked on the account.
What Is the Difference Between e-Archive and e-Invoice?
Both documents are issued electronically; the difference is who the recipient is and how the document is delivered. You can issue both from a single panel in Bilsoft.
| Feature | e-Archive Invoice | e-Invoice |
|---|---|---|
| Scope of use | Invoices issued to customers who are not e-Invoice taxpayers and to end consumers | Invoices between companies that are e-Invoice taxpayers |
| Recipient | Individuals and businesses not registered in the GİB e-Invoice system | Taxpayers registered in the GİB e-Invoice system |
| Delivery process | Invoice is e-mailed to the customer and reported to GİB | Invoice is delivered to the recipient e-Invoice account via the GİB system |
| Invoice management | Cancellation is done in the program within 8 days and reported to GİB | Acceptance, rejection and objection are done by the recipient via GİB within 8 days |
| Using in Bilsoft | Created, sent and archived from a single panel with the Bilsoft e-Archive Program | Managed from the same panel; see the e-Invoice Program page for details |
See our e-Invoice Program page for details.
Les avantages du système Bilsoft e-Arşiv qui mènent votre entreprise vers l'avenir
Le programme Bilsoft e-Arşiv, qui offre la possibilité de créer, envoyer et stocker vos factures numériquement depuis n'importe où avec Internet, facilite les processus comptables de votre entreprise.
Utilisation facile et traitement rapide
10 ans sécurisé l'archivage
Conformité juridique et intégration GiB
Envoi rapide avec e-mailÉconomies de coûts de papier et d'impressionWhat to Consider When Choosing an e-Archive Program?
An e-Archive program should do more than issue invoices; it should work with your e-Invoice, account, stock and accounting processes. We recommend evaluating the following criteria.
Ease of use
Creating, sending and archiving invoices should take a few steps without accounting expertise.
GİB compliance
The program must follow GİB technical standards, report invoices automatically and reflect regulatory updates.
e-Invoice integration
Issuing e-Invoices from the same panel for e-Invoice taxpayer customers removes the need for two programs.
Accounting integration
Invoices should post automatically to income-expense, cash and bank records without re-entry.
Current account tracking
Issued invoices should reflect in customer accounts with instant balances, statements and collections.
Stock management
Products on invoices should be deducted from stock automatically, with barcode and warehouse support.
Invoice archiving
Invoices must be stored on secure, redundant servers for the legal retention period with fast access.
Reporting features
Reports on issued and cancelled invoices, VAT, turnover and customers should be available in the program.
Mobile and web access
Invoices should be accessible from computer, tablet and phone without being tied to the office.
Technical support
A support team reachable by phone, live chat and remote connection is essential for outages or invoice errors.
API and integration options
E-commerce, marketplace, bank and cargo integrations plus open API support connect invoicing to your other systems.
Bilsoft e-Archive Program User Reviews
İçecek Toptancısı
Ayda yüzlerce fatura kesiyoruz ve bunları arşivlemek başlı başına bir işti. Bilsoft'un e-arşiv programı ile artık tüm faturalar güvenli şekilde sistemde saklanıyor. İstediğim zaman eski bir faturayı saniyeler içinde bulabiliyorum. İşimizi çok rahatlattı.
Tekstil Atölyesi
Müşterilere hem matbu hem dijital fatura gönderiyorduk ama eski faturalara ulaşmak çok zordu. Şimdi tüm e-arşivler sistemde kayıtlı, filtreleme özelliği sayesinde tarih, tutar veya müşteri adına göre kolayca erişiyoruz. Arşiv derdi bitti.
Makine Yedek Parça Satıcısı
Geçmiş yıllara ait faturaları klasör klasör saklamak zorundaydık. Şimdi her şey dijital, Bilsoft'un e-arşiv programı sayesinde GİB uyumlu bir şekilde geçmişe dönük tüm faturalara erişimimiz var. Ofisteki kağıt yükü ciddi oranda azaldı.
Questions fréquemment posées sur l'e-Archive
En savoir plus sur notre liste de questions fréquemment posées et contactez notre assistance client si vous avez quelque chose à demander.
Le programme BilSoft E-Archive convient aux entreprises de toutes tailles, y compris des entreprises qui ne sont pas des contribuables en ligne.
Le programme BilSoft E-Archive fonctionne intégré à GiB (Revenue Administration). Grâce à cette intégration, toutes les factures E-Archive émises sont signalées à GiB. Ainsi, les opérations de facture deviennent complètement légales et conformes aux réglementations.
E-Invoice est un type de facture électronique émis entre deux contribuables en ligne et n'est valable que entre les utilisateurs d'e-invoice. La facture E-Archive est une facture électronique délivrée à des personnes et des institutions qui ne sont pas des contribuables en ligne.
Le programme BilSoft E-Archive peut fonctionner compatible avec les appareils mobiles. Grâce à son infrastructure Web, l'accès peut être fourni de n'importe où avec une connexion Internet via des téléphones mobiles, des tablettes et des ordinateurs portables.
Avez-vous une question?
Nous sommes avec vous à chaque instant!
Ne laissez pas votre entreprise s'arrêter, nous fournissons des solutions à toutes vos questions. Nous sommes ici pour un support rapide et fiable!